EDF — Provision of long-term technical assistance to the WAEMU Commission for implementing the WAEMU institutional capacity building support programme (PARCI)-10th EDF regional indicative programme

Country: Burkina Faso
Language: EN FR
Number: 2032908
Publication date: 18-05-2017
Source: TED
Descripition in original language
Tags: Accounting services electrotechnical, electronic and electromechanical equipment

Description

1.Publication reference:EuropeAid/138748/IH/SER/BF.

2.Procedure:Restricted.

3.Programme title:WAEMU institutional capacity building programme (Programme de renforcement des capacités institutionnelles – PARCI) — 10th EDF.

4.Financing:Financing agreement No ROC/FED/2013/024-224.

5.Contracting authority:President of the WAEMU Commission, EDF Regional Authorising Officer, represented by the Commissioner in charge of the Department of Regional Market, Competition, Trade and Cooperation, EDF Regional Authorising Officer by delegation, Ouagadougou, BURKINA FASO.

6.Nature of the contract:Unit price.

7.Contract description:Provision of technical assistance for implementing the "technical assistance" section of the West African Economic and Monetary Union (WAEMU) institutional capacity building programme over a 36-month period.The contract aims to provide technical assistance in both the long term (2 experts, including 1 team leader and specialist in the field of organisational audit and institutional capacity building, and 1 expert in the field of monitoring and evaluation and results-based management) and the short term, handle the programme"s training activities and implement other input likely to lead to achieving the goals of the WAEMU institutional capacity building programme. It will be supplemented by 2 programme-estimates (programme running and targeted equipment allocations).As a reminder, the PARCI aims to support the ongoing reform process within the WAEMU Commission in order for its internal institutional administrative systems — including organisational, budget and accounting, audit, control, procurement and human resource management systems — to comply with international standards. Furthermore, the programme will help to build up the WAEMU Commission"s capacities in designing, managing and monitoring the implementation of development and regional economic integration programmes. In this context, particular emphasis is placed on improving the WAEMU Commission"s capacities and skills as regards managing and implementing EDF resources. Finally, the programme shall assist with coordinating the WAEMU Commission"s activities with those of its key strategic partners, beginning with the Commission of the Economic Community of West African States (ECOWAS), particularly by supporting the work of the ECOWAS-WAEMU joint technical secretariat.Specifically, technical assistance will be provided for the coordination unit of the integrated WAEMU institutional capacity building programme. Said unit is the PARCI supervisor. The PARCI is regarded as the European Union"s contribution to the integrated WAEMU institutional capacity building programme"s implementation.

8.Numbers and titles of lots:1 lot only.

9.Maximum budget:2 500 000 EUR.

10.Scope for additional servicesThe contracting authority may, at its own discretion, extend the project duration and/or contract scope subject to availability of funding up to the estimated amount of approximately 2 500 000 EUR. Any extension of the contract would be subject to satisfactory performance of the tasks by the contractor.

11.Eligibility:Participation in the contract is open on equal terms to natural persons and legal entities participating either individually or as part of a grouping — consortium — of tenderers which are established in 1 of the Member States of the European Union, ACP States or in a country or territory authorised by the ACP-EC Partnership Agreement under which the programme is financed (see also point 29 below). Participation is also open to international organisations.

12.Candidature:Any eligible natural person or legal entity (as defined in point 11 above) or grouping of said parties (consortium) may apply.A consortium may be a permanent, legally established grouping or a grouping constituted informally for a specific tender procedure. All the members of a consortium (i.e. lead company and all other members) shall be jointly and severally liable vis-à-vis the contracting authority.Should an ineligible natural person or legal entity (as defined in point 11) take part, the application concerned will be automatically disqualified. If said party belongs to a consortium, its disqualification will entail the disqualification of the consortium as a whole.

13.Number of applications:Natural persons or legal entities may submit 1 application only, irrespective of whether they take part as a sole legal entity, or as a lead company or member of a consortium submitting an application. Should a natural person or legal entity submit more than 1 application, all the applications involving said party will be disqualified.

14.Prohibition on alliances between shortlisted tenderers:Tenders which include companies not mentioned on the application forms used to compile the shortlist will be disqualified from this restricted procedure unless prior approval from the contracting authority has been obtained (see section 2.4.3 of the Practical Guide). Candidates invited to tender may not form alliances or subcontract to each other for the contract in question.

15.Grounds for exclusion:As part of the application form, candidates must submit a signed declaration, included in the standard application form, to the effect that they are not in any of the exclusion situations described in section 2.3.3 of the Practical Guide.

16.Subcontracting:Subcontracting is permitted.

17.Number of candidates invited to tender:On the basis of the applications received, at least 4 and at most 8 candidates will be invited to submit detailed tenders for this contract. If the number of eligible candidates meeting the selection criteria is less than the minimum of 4, the contracting authority may invite the candidates who satisfy the criteria to submit a tender.

18.Scheduled date for dispatch of invitations to tender:14.8.2017.

19.Commencement date of the contract:8.1.2018.

20.Implementation period for the tasks:36 months.

21.Selection criteria:The following selection criteria will be applied to candidates. Where applications are submitted by a consortium, the selection criteria will apply to the consortium as a whole, unless specifically stipulated otherwise. The selection criteria shall not apply to natural persons and single-member companies working as subcontractors.1) Candidate"s economic and financial capacity (details to be given in section 3 of the application form). If the candidate is a public body, equivalent information must be provided. The reference period taken into account corresponds to the last 3 financial years for which accounts have been closed:a. the candidate"s average annual turnover over the last 3 years for which accounts have been closed must exceed 830 000 EUR.2) Candidate"s professional capacity (details to be given in sections 4 and 5 of the application form). The reference period corresponds to the 3 financial years prior to the submission deadline:a. at least 3 members of the candidate"s staff must currently be working in fields related to this contract (organisational audits, institutional capacity building, results-based management, monitoring and evaluation).3) Candidate"s technical capacity (details to be given in sections 5 and 6 of the application form). The reference period corresponds to the 5 financial years prior to the submission deadline:a. the candidate must have achieved good results (contract completed) over the last 5 years on at least 2 relevant technical assistance contracts in respect of:— institutional support to a government department or regional integration organisation in 1 of the following fields: organisational audit, results-based management and monitoring and evaluation.(Please provide proof of technical references in accordance with the provisions in point 6 of the application form).Previous experience involving a breach of contract and termination by a contracting authority cannot be used as a reference.An economic operator may, if necessary and for a specific contract, make use of the capacities of other entities irrespective of the legal nature of the connection between itself and said entities. In such an event, it must provide the contracting authority with proof that it will have the resources needed to carry out the contract by, for example, producing a written commitment undertaken by said entities to make such resources available. Such entities, for instance the economic operator"s parent company, must observe the same eligibility rules — notably regarding nationality — and meet the same selection criteria as the economic operator. With regard to the technical and professional criteria, an economic operator may use the capacities of other entities only if they carry out the work or provide the services for which said capacities are required. With regard to the economic and financial criteria, the entities whose capacities the tenderer uses become jointly and severally liable for performance of the contract. If more than 8 applications prove to be eligible, i.e. meet all the selection criteria, then the strengths and weaknesses of these candidates" applications must be re-examined to determine which 8 applications are most suitable for the invitation to tender. Only the following factors will be considered in the re-examination:1. the most projects complying with criterion 3(a);2. the most projects complying with criterion 3(a) carried out in sub-Saharan African countries.

22.Award criterion:Best value for money.

23.Final date for receipt of applications:30.6.2017 (16:00), local time in Ouagadougou (GMT).Any application received after this deadline will not be considered.

24.Application format and details to be provided:The standard application form must be used for applications. The instructions and format of this form must be strictly adhered to. This application form is available from the following web address:http://ec.europa.eu/europeaid/prag/annexes.do?chapterTitleCode=BThe application must be accompanied by a solemn declaration, concerning the exclusion and selection criteria, using the template available from the following web address:http://ec.europa.eu/europeaid/prag/annexes.do?chapterTitleCode=AAny additional documentation (brochure, letter, etc.) sent with the application will not be taken into consideration.

25.How applications may be submitted:Applications must be drawn up in French and sent solely to the contracting authority:• either by registered post (official postal service), to the following address:Commission de l"UEMOA, attention: M. Mamadou Lamine Sylla, 380 av. du Professeur Joseph Ki-Zerbo, 01 BP 543, Ouagadougou 01, BURKINA FASO. Tel. +226 25 31 38 73 to 76. Fax +226 25 31 88 72. E-mail: commission@uemoa.int mls@uemoa.intIn this case, the delivery register will attest to compliance with the final date for receipt of tenders,• or by bearer (including express courier services), delivered straight to the contracting authority, in return for a signed and dated acknowledgement of receipt, at the following address:Commission de l"UEMOA, attention: M. Mamadou Lamine Sylla, 380 av. du Professeur Joseph Ki-Zerbo, 01 BP 543, Ouagadougou 01, BURKINA FASO. Tel. +226 25 31 38 73 to 76. Fax +226 25 31 88 72. E-mail: commission@uemoa.int mls@uemoa.intIn this case, the acknowledgement of receipt will attest to compliance with the final date for receipt of tenders.The contract title and the contract notice number (see point 1 above) must be clearly marked on the envelope containing the application and must be quoted in all subsequent correspondence with the contracting authority.Applications submitted in any other way will not be considered.In submitting an application, candidates accept to be kept informed of the outcome of the procedure by electronic means. Such notification shall be deemed to have been received on the day it is sent by the contracting authority to the e-mail address given in the application.

26.Amendments to or withdrawal of tenders:Tenderers may amend or withdraw their tender by giving notice thereof in writing before the final date for submission of tenders. Tenders cannot be amended once this deadline has passed.Notice of amendment or withdrawal must be drawn up and sent as per the instructions given in point 25. The word "Modification" (amendment) or "Retrait" (withdrawal), as applicable, must be written on the outside envelope (and on the inner envelope, where applicable).

27.Working language:All correspondence concerning this invitation to tender procedure and contract must be in French.

28.Date of publication of the prior information notice:14.2.2017.

29.Legal basis:Annex IV to the Partnership Agreement between the members of the African, Caribbean and Pacific Group of States and the European Community and its Member States, signed in Cotonou on 23.6.2000, as amended in Luxembourg on 25.6.2005 and in Ouagadougou on 22.6.2010. Reference is made to Annex IV as revised by Decision No 1/2014 of the ACP-EU Council of Ministers of 20.6.2014.

30.Additional information:Not applicable.